Minutes
of the Committee Meeting of the Albrighton & District Civic Society
held at Peel
Cottage, Albrighton, on
Present
: Peter Woodman – Chairman
Rod
Smith – Secretary
David
Hughes – Treasurer
David
Beechey – ex-officio, representing Donington-with-Boscobel PC
John
Bulmer
Hugh
Hughes
Paul
Joseland
Malcolm
Pate
Marylyn
Silver– ex-officio, representing Tong PC
Michael
Ward – ex-officio, representing Albrighton PC
1.
Apologies received from Peter Leigh and David Harding who also resigned
from the committee due to too many other commitments – he expressed his
support for the Society and will continue his support as an ordinary member.
2.
Marylyn Silver was welcomed as the ex-officio member representing Tong PC
3.
Minutes of Meeting on
4a.
The Chairman said that the public meeting was well attended by approx 80
people and this showed that there was considerable interest to support the
aims of a civic society. The Constitution was approved (after being revised
as item 4b - RS will put a copy in the Society file in the Library and MP
will revise the copy on the website)
ACTION:
RS & MP
4b.
Treasurer’s Report by David Hughes:-
Receipts
Committee
Members initial payment 90.00 ( 9 x £10 )
Summer
Fete 160.00
Open
Day 59.00
Total £309.00
Payments
Hire
of Red House for public meeting £46.00
RS
had donated £30 to pay for the ad in Parish Mag
Net
Balance £263.00
The
membership figures are as follows;
Individual Members 93
Family
Members 62 (assumes 2 members per family sub. )
Life
Members 2
Total
No. 157
The
number of members above x sub does not tie in to the value of the receipts
because of the money collected at the fete from the raffle.
DH
proposed, and it was agreed, that clause 3 of the draft Constitution
should be revised as below to allow anyone joining at the Fayre Day
in July to have their membership continued into the following year (1st Dec to 30th Nov). Change “three months” to “five months”.
“The
subscriptions of a member joining the Society in the five months preceding December 1st in any year shall be regarded as covering membership for the Society's year commencing on December 1st following the date of joining the Society”
It
was decided that the £10 paid by the nine founding committee members would
be converted to Life Memberships – RS to produce the Certificates.
ACTION:
RS
DH
would set up a database of the member’s details. RS said that we have
email addresses for slightly more than 50% of the members.
ACTION:
DH
(Post
Meeting Note: The Treasurer now has the membership register. The original
sheets we used at Fayre Day did not show whether Individual or Family
– the new sheets now show Individual or Family or Life. At the public meeting two Life memberships were taken and the Chairman decided
that a Life Membership may be either Individual or Family and both at
£10. RS will produce fancy Life Membership Certificates and hand to
DH – blank certs with names to be added by hand. ACTION: RS).
The
meeting had been convened to focus on the following tasks
JB & HH
had surveyed and reviewed all seven entrances to Albrighton and tabled
a plan of each one identifying where planting of bulbs and shrubs may
be done together with a Specification for planting. A more detailed
layout scheme was shown for the entrance at the bypass side of the
rail bridge
at the end of
A
meeting with Brian Bennett of SC was arranged for 10th Nov.
MS
to ask Tong PC and DB to ask Donington-with-Boscobel PC for suggestions
for entrances to their parishes. ACTION: MS & DB
ACTION: The
sub-committee of JB, HH & PW was set up to carry out this task.
5b. Report
to Parish Councils & SC
The
discussion concentrated on what work was to be done to the Lime trees.
PW asked why APC had not sent a copy of their tree report to the Society
as had been promised at the Committee Meeting on
MW
said that the APC budget for tree work is £1k for this year.
RS
asked for a definition of pollarding – JB said that it was to cut the tree
down to just above grazing height, which would be about 2m (Post Meeting
Note: however for the Lime trees it was intended to prune off only the branches
and to leave the trunks at their current height).
PW
would write to English Heritage to ask them to review all our conservation
areas to see if they are “at risk” (as PL’s document circulated).
MP
to ask the SC district surveyor to examine the village green access roads
for advice on what work needs to be done.
MW
said that APC is in discussion with Jeff Smith (who volunteered at the public
meeting) to see if he can undertake some paining work.
PW
to write to APC to list the work that needs doing at the village green.
ACTION:
MP & PW
There
was no discussion on the main item of this task - preparing a Summary
Report backed by the PL/JB Survey for presentation to the Parish Councils
and SC as agreed at the committee meeting on
ACTION:
???
5c. Open
Space Scheme
This
task is to be dealt later with after completion of the Village Entrance
Scheme.
MW:
we need to make sure areas in the south of Albrighton village are included.
MS
to send a copy of Tong Parish Plan to ADCS.
ACTION:
MS
5d. Membership & Subscriptions
It
had previously been agreed that committee members would visit the various
voluntary organisations and clubs to recruit members to ADCS. DB had provided
the old list of organisations and RS had started to update it.
It
was now decided not to recruit by this means.
However
JB would continue the updating of the List as a service to the village.
ACTION:
JB
It
was agreed to seek funding of £250 from LJC18 for administration of
the Society. All members to send to the Treasurer a list of items provided
(with their cost) but not charged to the Society for use in the request
- to show member contributions. Application to be submitted to LJC18
by 14th Dec
ACTION:
ALL
ACTION:
DH to prepare the request for funding
5e. Future
Public Meetings (for the membership)
Next
meeting to be late Jan/early Feb 2010 when Sarah Lowe (SC Conservation
Officer) and Andrea McWilliams (LJC18 SC Officer) would speak.
RS
suggested that members may also be attracted to attend if one or two of
the topical eyesores were discussed. For example would David Thompson come
to speak about plans for the Old Smithy and the proposed white land development
in general?
PJ
suggested that there should be no more than three meetings per year including
the AGM.
MS & DB
to ask their PCs for suggestions for topics for future meetings.
5f. Civic
Society Awards Scheme for Schools
It
was agreed that all the local schools would be included – County Primary
School, St Mary’s Primary School, Birchfield, Idsall.
Prizes
for under and over 11 years old.
RS
suggested that Brewood CS was asked for some ideas based on their successful
scheme – PW to speak to Peter Jackson.
JB
to speak to Wendy Taylor, Head of CPS and John Rowe, DH to speak to
Adrian Farrington.
ACTION:
The sub-committee of PW, JB & DH was set up to carry out this task.
5g. Volunteers
RS:
At the public meeting there were several people who seemed to be willing
to get more involved in the Society. RS suggested that we should we ask
for volunteers to help with some of these tasks (as above) now to be undertaken
rather than they just be done by committee members.
DB
said that we could also produce a plan which could include such items as
cleaning road signs etc and then seek funding to do it
The
meeting did not wish to seek volunteers.
6. Any
other business
a.
It was agreed to join WestMASA at £30 per annum and PW to ask PL to be the
Liaison Officer.
ACTION:
PW
b.
Stable block opposite The Horns in Boningale
MP
reported that SC Planners had found several built items which were not on
the Planning Application (eg the second entrance directly on the main road,
columns) and SC were reviewing these.
c.
The Hollies Development
RS
reported that some 40 objections had been sent to SC. English Heritage had
inspected the property and would provide a decision on Listing to Grade
2 within a month. The second Application had now been withdrawn.
(Post
Meeting Note: The prospective buyer of the site has told a neighbour
to the site that he would now submit a third Planning Application for
3 detached houses and not 4 detached houses as in the second Application
).
d.
Crown Car Park
Pot
hole was thought to be the responsibility of SC – PW would ask Brian
Bennett (SC ) at next weeks meeting. The repair to damage to the wall
was responsibility of the Brewery and PW to write to them.
ACTION:
PW
Next
meeting:
at JB's house
RS16.11.09
Copyright (c) 2013 ALBRIGHTON and DISTRICT CIVIC SOCIETY